Terms of Service

• Your decisions and your company's record live in your Midfire workspace. They are yours: export them as plain files at any time, and they stay yours if you leave.
• The AI drafts; you decide. Nothing enters your record without your review.
• You pay for your plan through Stripe. If a subscription lapses, your workspace becomes a read-only archive, and it is still yours.
• Use the Service lawfully and honestly, and we will do right by you. The sections below are the binding detail.

Midfire ("Midfire", "we", "us") provides a decision record for companies: a web application where your team frames, decides, and keeps its decisions, and the AI that drafts and assesses for your review (together, the "Service").

These terms, together with the pricing page and our Privacy Policy, are the agreement between you and Midfire. You accept them when you sign in, and we record that acceptance (your account, the time, and the version above). Continuing to use the Service is also acceptance.

Midfire is built for business use. By accepting these terms you confirm that you are at least 18 years old, that you are acting for a company or another legal entity and have authority to bind it, and that entity is the "Customer".

During your subscription you may access and use the Service for the Customer's internal business purposes. That includes the web application and the AI that drafts and assesses for your workspace.

We keep improving the Service: features are added and refined over time. Whatever changes, your record stays yours: you can export it as plain files, readable without us, at any time.

Support is a message away at hello@midfire.ai.

You sign in with your email address, or with a Google or Microsoft account. Your workspace belongs to the Customer: its admins invite members, give them a role, and decide with folders which decisions each member may open. The decisions, context, and records your team produces there are yours. If you stop using Midfire, export them and they remain yours.

You are responsible for the security of the account you sign in with, for the people you invite to your workspace, and for what they do through it. Tell us promptly at hello@midfire.ai if you suspect an account or your workspace has been compromised.

Paid plans are billed through Stripe, per plan, with a pooled big-bet decision allowance as described on our pricing page. Trials require a payment method and convert to a paid subscription at the end of the trial period unless canceled first. By subscribing you authorize Stripe to charge your payment method on the plan's schedule; your invoices and receipts are available to you through Stripe.

• Fees are in U.S. dollars and exclude taxes. You are responsible for applicable sales, use, VAT, or similar taxes; we are responsible for our own income taxes.
• Fees are non-refundable except where these terms or the law provide otherwise.
• If you believe a charge is wrong, tell us within 30 days of the charge and pay any undisputed amounts on time; we will work it out with you in good faith.
• Price changes take effect at your next renewal, and we tell you before they do.

Decision allowances are measured per committed decision as described on the pricing page. If your team uses more than its pool, the Service keeps working; we will talk to you about seats at renewal.

If a subscription lapses, your workspace becomes a read-only archive: the Service stops writing and the AI stops drafting, and your record stays readable and exportable. Reactivating your subscription restores service.

Midfire uses large language models, through the model provider named in our Privacy Policy, to draft proposals, assessments, and analyses. AI output can be incorrect or incomplete, and it is not a substitute for human judgment. That is why the Service is built the way it is: everything the AI produces is a draft for your review, you decide what enters your record, and every call on it is yours.

Midfire does not provide legal, financial, medical, or other professional advice, and you remain responsible for your business decisions. Use the Service for business decisions; it is not designed for situations where a failure could lead to death, personal injury, or environmental damage.

Model API keys are managed by Midfire, and we do not train models on your content. You agree to use the Service within our model providers' acceptable use policies and not to generate content that is unlawful.

The content of your workspace belongs to the Customer. You grant us the rights needed to operate the Service, and only those: to store your decisions and company context, to read the files you submit for a check (once, without keeping them), to read the web pages you give us for your company context, to process that content through our model providers, and to show it to the members you admit. Our Privacy Policy describes what we process and who our subprocessors are.

You are responsible for your content: for its accuracy, and for having the rights to submit it. Keep regulated personal data out of your workspace. Midfire is built for business decisions, not for health records, payment card numbers, government identification numbers, or similar sensitive categories.

If you send us feedback about the Service, we may use it freely. We also measure usage of the Service (counts, costs, and timings, not your content) to operate, price, and improve it; we share such measurements outside Midfire only in aggregate form that does not identify you.

Our Privacy Policy describes what the Service processes, how the AI handles your content, our subprocessors, and how retention and deletion work. If your procurement process needs a data processing agreement, ask us at hello@midfire.ai.

Keep it lawful and honest. When using the Service:

• Respect the law and the rights of others.
• Access only the accounts, workspaces, and data you are authorized to access.
• Leave the Service's security, metering, and access controls intact: probing, disrupting, or circumventing them is not permitted.
• Use the Service as offered: reselling or sublicensing it needs an agreement with us, and reverse engineering the Service is permitted only to the extent the law says we cannot restrict it.
• Submit only content you have the right to use.

We may suspend access that threatens the Service or other customers, or an account with an undisputed balance more than 30 days overdue. We tell you when we suspend, and we restore access once the issue is resolved.

If you sign in with a Google or Microsoft account, that provider's own terms govern your relationship with it. Our model providers and other subprocessors run their own infrastructure: we choose them carefully, and when one of them has an outage we work around it where we can.

Each of us will protect the other's non-public information with at least reasonable care, use it only for this relationship, and share it only with people who need it and are bound to protect it. Your non-public workspace content is your confidential information; non-public details of the Service are ours.

This covers information except what is already public without fault, already known, independently developed, or lawfully received from someone else. If the law requires one of us to disclose the other's confidential information, we give notice first where the law allows it.

We retain all rights to the Service and its software. Your record, company context, and decisions are yours. Neither of us grants the other any rights beyond those stated in these terms, and neither of us may use the other's name or logo publicly without permission.

Midfire is in active development. Features identified as beta, preview, or early access are offered so you can benefit from them sooner; they may change or be withdrawn, and the warranty and remedy commitments in these terms do not apply to them.

Each party warrants to the other that it has the legal power and authority to enter into these terms and that it will comply with applicable law in performing them. The Customer warrants that it has, and will keep, the rights needed to submit its content to the Service and to allow its use as these terms describe.

Beyond that, the Service is provided "as is". To the maximum extent permitted by law, we disclaim all implied warranties and conditions, including merchantability, fitness for a particular purpose, title, and non-infringement, and we do not guarantee that the Service will be uninterrupted or error-free.

No warranty covers misuse of the Service, modifications we did not authorize, or products and services provided by someone other than us.

To the maximum extent permitted by law: each party's total liability for all claims arising out of or relating to these terms is limited to the amounts the Customer paid us in the twelve months before the claim, or 100 U.S. dollars, whichever is greater; and neither party is liable for lost profits or revenues, or for indirect, consequential, special, exemplary, punitive, or incidental damages, even if advised of their possibility.

These limits apply to all theories of liability, whether contract, tort (including negligence), or otherwise. Nothing in these terms limits liability that cannot lawfully be limited, and nothing limits your responsibility to pay fees you owe.

We will defend the Customer against third-party claims that the Service, as we provide it, infringes their intellectual property rights, and pay the resulting damages and reasonable legal costs. If such a claim comes, we may secure your right to keep using the Service, replace or modify the affected part, or, if neither is reasonable, end the affected subscription and refund the prepaid remainder. This does not cover claims that result from modifications we did not authorize, use in violation of these terms, or combinations with things we did not provide.

The Customer will defend us against third-party claims arising from the Customer's content or from use of the Service in violation of these terms, and pay the resulting damages and reasonable legal costs.

Whoever seeks protection notifies the other promptly, provides reasonable assistance, and lets the defending party control the defense and settlement; a settlement that admits fault for the protected party needs that party's consent.

These terms apply while you use the Service. You can stop using the Service and cancel your subscription at any time; export your record first, and it stays with you.

Either party may end these terms if the other materially breaches them and the breach stays uncured 30 days after notice. We may end or suspend immediately for a breach that cannot be cured or where the law requires us to.

When these terms end, access to the Service ends and any outstanding fees come due, and everything that matters to you stays in your hands: your exported record remains yours, and on request we delete your workspace and the Midfire-side records described in our Privacy Policy. Sections that by their nature continue (including Your content as to measurements already aggregated, Confidentiality, Warranties and disclaimers, Limitation of liability, Indemnification, and General terms) survive.

We may update these terms. When we do, the version number above changes, the sign-in door presents the new version, and signing in or continuing to use the Service is acceptance of it, which we record. For changes that materially reduce your rights, we give notice through the Service before they apply to you.

• Governing law and courts. These terms are governed by the laws of the State of Delaware, USA, without regard to its conflict of laws rules. Disputes will be brought in the state or federal courts located in Delaware, and both parties consent to their jurisdiction. Either party may seek injunctive relief in any competent court for a breach of confidentiality or intellectual property rights.
• Assignment. Neither party may assign these terms without the other's consent, except that either party may assign them to a successor in a merger, acquisition, or sale of substantially all its assets, and we may assign them to the corporate entity that carries Midfire forward.
• Notices. Send notices to us at hello@midfire.ai. We send notices to you through the Service or the email address you sign in with.
• Relationship. We are independent contractors. These terms create no partnership or agency, and there are no third-party beneficiaries.
• Force majeure. Neither party is liable for delay or failure caused by events beyond its reasonable control, except your obligation to pay fees already accrued.
• Export and sanctions. You will comply with applicable U.S. export control and sanctions laws, and you confirm you are not on a U.S. government restricted party list and not located in an embargoed region.
• Entire agreement. These terms, the pricing page, and the Privacy Policy are the whole agreement about the Service and supersede prior statements. If a court finds part of these terms unenforceable, the rest stands. Not enforcing a term is not a waiver of it; waivers and modifications are effective in writing. "Including" means including without limitation.

Questions about these terms: hello@midfire.ai.